Project & Bid Coordinator

About the opportunity

Founded in 1959, Ferguson Transport & Shipping is a family-owned and operated business. With over 65 years of experience in the haulage industry, Ferguson Transport & Shipping is one of the largest independent transport and distribution companies in the Highlands and Islands of Scotland.

About the role

Full time, permanent role, reporting to the Operations & Project Director, this post requires the successful candidate to be educated to degree level in Business Management, Engineering, IT or a related discipline, or possess equivalent relevant experience.

The role is based in Corpach, Fort William with regular travel and overnight stays being a requirement for the role.

Key responsibilities of the role

• Support the full life cycle bid process.
• Review RFQ documentation assessing scope, complexity & risks involved and providing feedback to Senior Management/Directors.
• Shaping bids to achieve compliant & compelling bid submissions.
• Set up and take ownership of a bid calendar and associated internal alerts.
• Participating in tender kick-off and review meetings both internally & externally.
• Write or contribute to sections of the bid response.
• Encourage continuous improvement in the bid & precontract management process.
• Ensure internal documentary & process compliance around the bid management process and contribute to continuous process improvements.
• Co-ordinate departmental input into the bid writing process.
• Record & log bid submission receipts.
• Support documentation preparation pre-contract start as required on won opportunities.
• Generating project work schedules & programmes.
• Ensuring efficient transition to successful tenders with the relevant operational departments.
• Generating monthly project progress reports.

About the individual

• Educated to degree level (Business Management/Engineering/Information Technology) or qualified through relevant experience
• Excellent IT Skills and competency with Microsoft applications including MS Word, MS Excel, MS PowerPoint & MS Project.
• Accuracy and attention to detail.
• Excellent time management skills.
• Ability to work to tight deadlines
• Ability to manage, plan and prioritise own workload often in a high-pressure environment with multiple deadlines.
• Excellent written & verbal communication skills.
• Proficiency in CAD Software (e.g. AutoCAD) would be highly advantageous.

Benefits