Accounts Payable Senior

Hybrid in Bristol·Full-time·Added 1 month ago (last checked 8 Oct)

ELEMIS

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Overview

Job details

£30,000 - £32,200 a year
Gross, as stated in the ad.
About £2,090 - £2,230 a month after tax.
Permanent contract
Full-time.
Hybrid
Office and home days — the ad has the split.

Requirements

Be near Bristol for hybrid days
No relocation package mentioned.

Benefits

27 days holiday
Per the ad, which doesn’t say whether bank holidays are on top.
Cycle to work and season ticket loan
Commuter benefits named in the ad.

Skills

Pay & benefits

This is a Hybrid working role which means three days in our Bristol office and two days working from home. We operate with Flexible Working Hours, with core hours between 10am - 4pm which means you can start early and finish early or start later and finish later.
Generous staff discount on ELEMIS products and spa treatments, plus L’OCCITANE Group brands
Enhanced parental leave policies
Income Protection and Life Assurance
27 days holiday plus your birthday off
Company pension scheme
Employee Assistance Programme
Cycle to Work Scheme, Season Ticket Loan, and service awards
Ongoing development and career progression opportunities including possibility to have finance qualifications funded by ELEMIS

Our People Commitments

Justice, Equity, Diversity and Inclusion are central to our People Strategy. We are committed to building a fair, inclusive and respectful workplace where everyone feels they belong and can thrive.

We embed this commitment through inclusive hiring and progression practices, clear policies that promote equity and zero tolerance for discrimination and regular review of our people data to identify and address gaps in representation and experience. We invest in inclusive leadership, equipping our managers with the skills and accountability to foster psychologically safe, respectful and high-performing teams.

We provide channels for open dialogue, including confidential Speak Up mechanisms, to ensure concerns can be raised safely and addressed appropriately. Through ongoing learning, inclusive behaviours and shared accountability across all levels of the organisation, we empower our people to be themselves, innovate and fulfil their potential. Together, we belong.

The role

Due to internal progression within our team, ELEMIS are looking for an Accounts Payable Assistant to join our finance team in our Bristol (Filton) offices. Reporting to the Head of Transaction Finance and leading a team of three AP Assistants, you will oversee all AP activities ensuring we deliver an accurate and efficient service.

Key Responsibilities

Coach, lead and support your team in their development
Daily accounting review of processed and approved invoices
Weekly reconciliation of Invoice system to ERP to ensure all data is captured and correct
Review of weekly payment runs for all entities to ensure correct and accurate
Vendor payment details verification to ensure accuracy and prevention of fraud
Creation and amendment of new vendors ensuring all information is captured in accordance with relevant entity tax requirements
Vendor Statement and vendor aging reconciliations ensuring all payments are correctly allocated and all aging items are investigated and resolved
Assisting with Mailbox monitoring and dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis
Assist with annual preparation of US vendor tax forms
Occasional processing of invoices to assist in busy periods or cover for leave
Processing and reconciliation of Stock invoices, review of GRNI to ensure validity
Credit card reconciliations for UK and US Entities
Reconciling Aged Creditors before month end close
Periodic and ad-hoc stats and KPI reporting
Month end accruals of Unapproved invoices and Expenses.
Reporting and forecasting of Cash outflows across all entities

Skills & Expertise

Accounts Payable experience, including vendor management, reconciliations and forecasting.
Leadership capability: demonstrated experience coaching and mentoring team members, developing capability and creating a supportive learning environment.
Excel: advanced Excel user capable of managing complex data sets and providing the business with reporting.
Continuous improvement: you map processes and identify ways to improve efficiency and reduce manual processing where possible, always striving to improve workflows.
Problem Solving: you identify blockers and propose solutions to remedy.
Stakeholder management: you are able to build relationships and support stakeholders across the ELEMIS business, supporting your finance peers with the right information and insights to deliver the results collectively.
Workload management: support the team and direct energy and resource to key activities, distributing the workload across the team.