Project Coordinator

• Working knowledge of Microsoft Office 365, Word, Excel, Power BI, SharePoint

• Ability to write concise reports

• Ability to summarise technical information

• Ability to escalate issues appropriately

• Ability to present information clearly

• Ability to communicate across functions

• Ability to drive and commute between office and site locations

• English and Maths GCSE Level 5 or equivalent

• Experience of being part of a large infrastructure programmes of work

• Knowledge of Microsoft Project / Primavera P6 (basic understanding)

• NVQ level 2 in Business Administration

Due to project growth, the position of Project Coordinator has become available to join our successful team on the Strategic Pipeline Alliance (SPA) Framework

• Support the SPM, PM's and project team with organisation of meetings and taking minutes / actions and produce summary emails.
• Maintain an action log and follow up on due actions with owners
• Keep Permit, RAMS and Plant registers up to date.
• Liaison with contractors to ensure key documentation deliverables are met
• Maintain plant and equipment registers along with coordination of calibration
• Responsible for building and maintaining a record of what training/qualifications we hold for all team members, including when they expire.
• For New Starters, support with relevant inductions, onboarding and site accesses.
• Be responsible for the coordination of deliverables & Gateway presentations, relating to the project.
• Work with Document Control to ensure project files comply with the document management requirements.
• Data Collation & Management
• Maintain & upload deliverables and proof of deliverables
• Communicating with all site staff (CM,SM and project teams)
• Sharing wellbeing info and promoting the monthly wellbeing themes
• Maintaining stock of office supplies and PPE,
• Handling ticket costing and invoice exceptions
• Ordering materials for site, site call off orders, maintain goods received register

• Ensure Fire Emergency response plan is adhered to, co-ordinating fire alarm drills and ensuring fire extinguisher checks are conducted with records maintained

• Drive a culture of continuous improvement in Health & Safety (H&S), ensuring consistent H&S standards are maintained.