Office Manager

What you'll do

Oversee the day-to-day running of offices across multiple sites, ensuring efficient operations and a consistent, professional service.
Lead and support the administration team across different locations, managing workloads, delegating tasks and supporting staff development.
Manage office facilities, supplies, equipment, maintenance and service providers and other contractors.
Coordinate visitor experience, meeting rooms, travel, events, training sessions and catering arrangements.
Oversee administrative systems, records, databases, correspondence and internal communications, ensuring information is accurate, secure and accessible.
Support procurement, supplier onboarding, purchase orders, invoice processing and other financial administration.
Support employee onboarding, ensuring appropriate equipment, system access and facilities are in place and work with colleagues to support employee engagement and development.
Provide administrative support to the Senior Leadership Team, including reports, presentations, diary support, meeting minutes, planning and project coordination.
Ensure compliance with Costain policies, health and safety requirements, emergency procedures, data protection and relevant administrative processes.
Identify and implement improvements to systems, processes and ways of working to enhance efficiency, collaboration and the experience of employees and visitors across all sites.
The responsibilities outlined above are not exhaustive and the role will evolve in line with the needs of the business and the continued growth of the IDP framework. The postholder will be expected to take on other reasonable duties within the scope of the role, supporting the wider team and contributing to the effective delivery of Costain's objectives.