Executive Administrator

On-site in Surrey·Added yesterday (last checked 13 Nov)

Colgate-Palmolive

21 open roles

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Our summary

Salary: £40,050 - £44,500 a year
About £2,700 - £2,960 a month after tax.
Work mode: On-site, Surrey
Experience: 5+ years

Skills

Generative AI

Nice to have

Requirements

What we're looking for

Minimum 5 years of executive administrative experience supporting C-suite or senior executives in a multinational corporate environment.
Proven track record of managing large-scale executive visits, high-profile events, and multi-stakeholder meeting logistics.

Nice to have

Bachelor's degree in Business Administration, Communications, or a related discipline.
Strong functional competencies in crisis communication, cross-functional project coordination, and proactive stakeholder management.
Strong alignment with company Leadership Principles, demonstrating high agility, growth mindset, and discretion in a fast-paced environment.
Proficiency in Google Workspace applications (Google Calendar, Slides, Sheets, Docs) and strong digital agility with modern AI productivity tools.

Pay & benefits

What you'll get

Salary range : 40050 £ - 44500£

Generous company pension scheme and financial wellness programs.
Comprehensive physical and mental health resources, including private healthcare coverage and wellness initiatives.

Our Commitment to Inclusion
Our journey begins with our people-developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

No Relocation Assistance Offered
Job Number #177388 - Surrey, England, United Kingdom

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

The role

Join our dynamic Northern Europe Hub team in Woking as an Executive Administrator supporting both the SVP&GM NEH and the Senior Director of Customer Development (UK & Ireland). In this critical role, you will drive executive efficiency and seamlessly orchestrate high-visibility corporate events and senior leadership visits. You will serve as the primary operational connector for the NEH Senior Leadership Team (SLT), directly supporting NEH's strategies executions. This role offers a fast-paced, high-impact environment where your agility and coordination directly drive hub-level operational excellence.

What you'll do

Provide day-to-day executive support to the SVP & GM NEH, and the Senior Director, Customer Development (UK & Ireland), managing complex calendars, meeting scheduling, travel itineraries and logistics, transportation, catering services, and etc.
End-to-end management and seamless execution of high-impact annual business events, including Budget Reviews, Commercial Convension, and Christmas Party etc. Coordinating cross-countries / functional schedules, logistics, and events execution for visitors from Global / Division / Hub.
Coordinate the Hub-level internal communications, including SLT sponsored town halls, meetings, and Hub-wide initiatives owned by the SVP & GM.
Serve as the point of contact for Woking office safety and emergency protocols, coordinating safety alerts, incident communications, and crisis management routing.
Plan and execute comprehensive travel itineraries, international travel logistics, and transportation for incoming global / division visitors.
Manage end-to-end assigned departmental financial administration, including purchase order (PO) generation, vendor tracking, expense reconciliation, and American Express statement processing.
Triage, screen, and direct executive-level correspondence and internal information requests, maintaining high accuracy, prompt follow-up, and strict confidentiality.
Collaborate with administrative peers across the Hub to build operational efficiencies, share best practices, and provide reciprocal backup support during peak cycles and absences when necessary.
Leverage artificial intelligence and Generative AI tools (such as Gemini and Notebook) to streamline administrative workflows, draft communications, summarize meeting notes and complex documents, and optimize executive scheduling and event planning processes.