Rota Coordinator

Rota Coordinator

Location: York

Salary: £25,299.39 per annum

Hours: 35 hours per week

Why join us?

Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries - sustained through trauma, illness, substance abuse and more - to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do - you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

MAIN PURPOSE

As a key member of our Business Administration Team, the Rota Coordinator will work closely with the Hospital Leadership Team to ensure the effective coordination of staff rotas. You will play a vital role in maintaining safe staffing levels and supporting operational needs across the hospital.

MAIN TASKS AND RESPONSIBILITIES

Create and maintain accurate, live rotas reflecting shift changes, sickness, training, leave, and agency cover.

Ensure rotas are published within agreed timescales and comply with Working Time Regulations

Collaborate with the Hospital Leadership Team to meet unit-specific staffing needs.

Coordinate induction schedules and rota integration for new starters.

Update the people management system (POD) with start dates and staffing changes.

Liaise with managers to manage annual leave and sickness absence effectively.

Keep leadership informed of staffing plans and changes.

ABOUT YOU

GCSEs (or equivalent) including English and Maths

Strong IT skills, especially in Excel, Word, and Outlook

Experience in rota coordination or workforce planning, ideally in a healthcare setting

Knowledge of safe staffing practices and rota development

Excellent communication and organisational skills

Ability to work independently and as part of a team.

Rewards

You can look forward to excellent benefits, including handy discounts on many brands and services.

A competitive salary of £25,299.39 per annum

38 days annual leave (inclusive of bank holidays) (pro rata)

Buy and sell up to 5 days annual leave.

Health Cash Plan

Access to our Employee Assistance Programme (EAP)

Excellent training and support

Group life assurance.

Eye voucher scheme

Free parking

Company Pension

Long Service and Staff Awards

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.

To join our friendly team, click the

**Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible. **

*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*

Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.