Team Administrator

• Previous experience in an administrative or secretarial role, preferably in an office enviroment
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Excellent communication and stakeholder management skills, with the confidence to engage professionally with senior stakeholders
• Pensions knowledge would be advantageous but is not essential

Salary: £30,000 + depending on experience

Join BAE Systems and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there's no limit to where a career at BAE Systems could take you.

We are seeking a highly organised and proactive Administrator to support the Group Pension teams. In this role, you will provide a wide range of administrative support, helping to ensure the smooth and effective operation of BAE Systems pension arrangements. You will coordinate meetings, manage travel and expenses, handle incoming and outgoing post, maintain accurate records, and support key pension governance activities. Working with colleagues, Trustees, advisers, providers and member representatives, you will build solid relationships and deliver a high standard of service in a confidential and professional environment.

• Provide administrative and secretarial support to the Group Pension teams
• Manage incoming and outgoing post, ensuring correspondence and key documentation are distributed accurately and securely
• Coordinate meetings, including scheduling, room bookings, catering attendee lists and security requirements for external attendees.
• Manage travel and accommodation arrangements for senior team members, Trustees and member representatives
• Process and coordinate travel and expense claims for Trustees, member representatives and senior colleagues
• Support pension governance activities, including Trustee meetings and the handling of confidential records and documentation
• Monitor shared mailboxes and assist with administrative processes, record management and document retention activities
• Maintain and update policies, procedures and records to support the effective operation of UK pension arrangements

Location: Frimley; Surrey (3 days onsite). We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.

Job Title: Team Administrator