Client Administrator

Remote, Fareham·Added 1 month ago (last checked 3 Oct)

Atomos

10 open roles

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Overview

Job details

Fully remote
Per the ad.

Requirements

Have 2+ years of experience
Junior-level role.

Benefits

26 days holiday + bank holidays
Paid annual leave, per the ad.
6% employer pension
Paid in by the employer, per the ad. The legal minimum is 3%.

Skills

Requirements

What we're looking for

2+ years experience in a Financial Planning administrator role.
Knowledge of financial products: pensions, investments and protection.
Highly organised, with a proactive mindset and the ability to anticipate adviser and client needs
Strong attention to detail and accuracy
Confident written and verbal communication, with the ability to handle client queries professionally
Comfortable working with cloud-based systems and using technology (including AI tools) to improve efficiency

Pay & benefits

What you'll get

Competitive Pension Scheme - we contribute 6%, you 3%
26 days holiday plus bank holidays
Private Medical Insurance
Life Assurance (4x)
Group Income Protection
Work From Anywhere policy

Our agile working environment means you may engage in various tasks and projects, which keeps work interesting and you get to develop and grow.

The role

Career
You will have 2+ years experience as a Financial Planning administrator with fantastic knowledge of Financial Planning products and processes. You are looking to provide one-on-one support to one of our Financial Planners and their clients. You want to be part of a busy hub that loves delivering a great client experience.

This is a fantastic growth opportunity for a career in Financial Planning in a fast-paced and friendly office with direct exposure to our Financial Planners in Fareham.

About the role
We're looking for a highly organised and proactive Client Administrator to support our Financial Planners by managing the administrative foundations of high‑quality financial advice.

This role is essential in enabling planners to focus on building strong client relationships and delivering strategic advice, while you ensure all client administration and processes run smoothly, accurately, and on time.

If you enjoy staying one step ahead, anticipating needs, and taking pride in delivering excellent service, this could be the role for you.

What you'll do

Accountabilities
Ensure all client reviews are supported by suitability reports, delivered on time, and proactively chase/escalate any outstanding cases

Maintain the CRM (Xplan), ensuring all client data is accurate, up to date, and compliant
Keep client files organised, regularly updated, and audit-ready
Support Financial Planners with scheduling annual reviews, preparing meeting packs, and managing client segmentation and service levels
Build strong relationships with Financial Planners and clients, ensuring all post‑meeting actions are completed within agreed SLAs