Pricing and Awards Coordinator

Evidence that you can quickly learn andapply new information, with flexibility toadapt knowledge to a range of situationsand tasks.

Essential

Application/interview

Ability to analyse and interpret a wide rangeof complex information and data, to provideaccurate, insightful advice to colleagues andstakeholders.

Essential

Application/interview

Customer-focused and solutions-oriented,with a track record of resolving problemswhile considering the specific context andneeds of different stakeholders.

Essential

Application/interview

Evidence of effective communication skills,both written and verbal, with the ability toconvey complex information appropriately todifferent audiences.

Essential

Application/interview

Experience of building and maintainingeffective professional relationships andknowledge of requirements/ways of workingbeyond your immediate team/department.

Essential

Application/interview

Ability to make independent decisions,exercising sound judgement and identifyingwhen to escalate issues or seek furtherguidance.

Essential

Application/interview

Evidence of excellent attention to detailunder pressure and in response to tightdeadlines.

Essential

Application/interview

Experience working with budgets or financialinformation, demonstrating an excellentstandard of numeracy and financialawareness.

Essential

Application/interview

Confidence using systems and databases,with a practical understanding of how towork with digital tools to manage andprocess information efficiently.

Essential

Application/interview

Ability to lead meetings and work

collaboratively to resolve issues and makeimprovements.

Essential

Application/interview

Line management experience.

Desirable

Application/interview

Evidence of successful implementation ofsystem and procedural improvements,actively seeking feedback and sharing bestpractice as appropriate.

Desirable

Application/interview

An understanding of the research fundingenvironment in higher education, particularlythe principles of full economic costing andfunder compliance requirements.

Desirable

Application/interview

£32,080 - £36,636 per annum with potential to progress to £39,906 through sustained exceptional contribution.

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.

• Flexible working opportunities, including hybrid working for some roles.

• Generous pension scheme.

• A wide range of discounts and rewards on shopping, eating out and travel.

• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks).

• Recognition Awards to reward staff who go above and beyond in their role.

• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework.

• A range of generous family-friendly policies:

o paid time off for parenting and caring emergencies

o support for those going through the menopause

o paid time off and support for fertility treatment

o and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits(opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

The Pricing and Awards Team provides expertise with research grant costings, applications

and awards, interpreting complex funder rules to maximise cost recovery and ensuring all

applications comply with University policy. You will provide technical guidance and support for funding applications, setting up funding schemes in our internal databases and maintaining institutional accounts on external grant systems. You will work with budgets, checking for accuracy, submit funding applications with strict deadlines and ensure the timely handover of awards to Finance.

The primary focus of this role is to:

• Build and maintain proactive and productive professional relationships with colleagues in faculty research hubs, working closely to understand/challenge their requirements to ensure efficient and effective working with the Pricing & Awards Team.

• Act as the primary contact for gathering intelligence on the requirements of our research funders.

• Create a repository of operational information and guidance for research funding applications and provide targeted support for complex schemes.

• Work as part of a wider team to provide expert professional support for research grant costings, applications and awards.

• Work with research support colleagues in RPI and in Faculties to provide joined up / consistent support for research funding applications.

• Oversee the setting up of research organisations and funding schemes in the internal database, interpreting funder rules and compliance that are in line with internal policies and maximise cost recovery.

• Liaise with external funders and gather application intelligence as required.

• Set up and maintain institutional accounts and manage access for external research grant / tender systems.

• Take a lead role within the team in providing expert advice and support for applications to funders with complex schemes and systems, ensuring compliance with University procedures and processes, including the Financial Directives.

• Create and maintain a central repository of operational information relating to external application systems, processes and funder rules.

• Provide relevant in-house training and written guidance relating to research costings, applications and awards including external application submission systems.

• Develop and maintain a network of internal peer support with colleagues in other research support teams to facilitate efficient operational processes.

• Provide administrative support for academic and professional services staff on the operational aspect of research costings, applications and awards.

• Use the Costing & Awards Tool (internal system) to administer research costings, applications and handovers.

• Complete checks and administer approvals for the submission of research projects in line with agreed processes, proactively encouraging budgets to be both accurate and maximised.

• Submit research applications on behalf of the University in accordance with agreed policies and procedures, ensuring external deadlines are met.

• Prepare successful research awards in line with agreed procedures; working closely with colleagues to ensure budgets are accurate, all relevant agreements and approvals are in place and all documentation and information is provided to colleagues in Finance.

• Line manage team members, ensuring good performance, supporting professional development, and ensuring efficient service delivery in a supportive and inclusive environment.

• Have oversight of and plan, in collaboration with the Pricing & Awards Team Manager,workload allocations across the team, ensuring all objectives and deadlines areachieved and that productivity is optimised. Deputise for the Pricing & Awards TeamManager as required.

• As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Please follow this link for further information: Sheffield ProfessionalFramework.

• Carry out other duties, commensurate with the grade and remit of the post.

Full-time

Fixed Term for 24 months

Our diverse community of staff and students recognises the unique abilities, backgrounds,and beliefs of all. We foster a culture where everyone feels they belong and is respected.Even if your past experience doesn't match perfectly with this role's criteria, your contributionis valuable, and we encourage you to apply. Please ensure that you reference the applicationcriteria in the application statement when you apply.

Criteria

Essential ordesirable

Stage(s) assessedat

6

https://sheffield.ac.uk/rpi

For informal enquiries about this job contact Jenny Newsome, Pricing Team Manager: on j.newsome@sheffield.ac.ukor on 0114 222 1431