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Paediatric Respiratory Admin Assistant

On-site in Derby·Part-time·Added today (last checked 9 Nov)

University Hospitals of Derby and Burton NHS Foundation Trust

65 open roles

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Our summary

Salary: £25,272 a year
About £1,810 a month after tax.
Work mode: On-site, Derby
Contract: Part-time
Closing date: Apply by Thursday 19 November

Skills

Nice to have

Patient Records

The role

Job summary

An exciting opportunity has arisen to join the Children's Respiratory Team as an Administrative Assistant.

This role will provide dedicated administrative support to a specialist paediatric respiratory service, supporting the delivery of high-quality care for children and young people across Derbyshire. Working as part of a small and friendly team, you will play an important role in ensuring patients receive an efficient and effective service from referral through to clinic outcome.

This is an excellent opportunity for an organised and motivated individual who enjoys working independently, managing a varied workload and supporting a developing service. The role is based at the Royal Derby Hospital and may involve supporting services delivered across multiple sites.

Working days and hours will be discussed at interview.

Main duties of the job

The role is busy and varied and requires excellent organisational, communication and administrative skills.

Key responsibilities include

Processing referrals received from healthcare professionals.

Coordinating appointments and supporting clinic administration across the Children's Respiratory Service.

Using Trust patient administration systems, Cardiobase and other electronic systems to support patient pathways.

Preparing and distributing clinic correspondence, outcome letters and reports.

Maintaining accurate patient records and service activity data.

Responding to enquiries from patients, families, healthcare professionals and members of the multidisciplinary team.

Supporting service monitoring and data collection requirements.

Working independently to prioritise workload and support the Respiratory Clinical Nurse Specialist and wider respiratory team in the delivery of the service.

The successful candidate will be organised, proactive and able to use their own initiative whilst maintaining a high level of accuracy and confidentiality.

Closing date of applications: 19 November 2026

Interview date: 3 December 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer

Development opportunities, both professional and leadership development
On-going support from recruitment to when you join our team and beyond.
Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

We see on average 4810 OP appointments a day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.
UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipSkilled worker: Health and Care Visa | NHS Employers

Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Person Specification

Education, Training and Qualifications CPD Requirements

Essential

English and Maths GCSE Grade C or above (or equivalent qualification)
Computer literate with good keyboard skills

Desirable

Knowledge of NHS booking systems and Electronic Patient Records

Experience & Knowledge

Essential

Previous administrative experience
To be able to demonstrate the ability to work independently and as part of a team
Ability to work independently and manage own workload

Desirable

NHS experience
Experience within outpatient services

Skills and Ability

Essential

To be able to demonstrate good organisational skills
Microsoft Word and Excel skills
Demonstrable experience in data input and retrieval

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.