Nursery Administrator

Nursery Administrator

Location: Portsmouth, Hampshire, United Kingdom Hampshire

Job type: Full Time Permanent

Salary: £12.72 Hour

Contracted Hours: 40 hours per week

Why Join Tops Day Nurseries?

At Tops Day Nurseries, we've been shaping futures since 1990. As the UK's largest employee-owned childcare group, we know that valuing people is the key to success. When you join us, you become more than an employee you become a co-owner with a voice, opportunities to grow, and a share in our success.

With over 30 nurseries across the South of England, we provide outstanding early years education and childcare for babies, toddlers, and preschool children. With opportunities for Apprenticeship, Nursery practitioners, Nursery Managers & Casual staff, we are always looking for passionate individuals to join us.

We're proud to be recognised as a World's Happiest Workplace 2025 and one of the Top 10 Apprenticeship Employers in the UK (2024).

About the Role

As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.

About the Nursery

Tops Portsmouth Nursery is a 115-place eco-friendly day nursery and preschool based at Queen Alexandra Hospital, providing Early Education and Care for children aged 3 months to preschool. Our open-plan nursery offers beautiful, purposefully designed learning spaces that encourage curiosity, creativity, and independent exploration, including dedicated preschool rooms with performance stages and calming environments tailored to each age group. Children enjoy a wide range of activities including Forest School, cooking, yoga, meditation, and Boogie Mites, helping them develop confidence and a love of learning through play.

Why You'll Love Working with Us

At Tops Day Nurseries, we believe in rewarding our team for their hard work and dedication. Here are some of the fantastic benefits you'll enjoy as part of our family.

• Up to 60% childcare discount at Tops Day Nurseries
• Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more)
• Health & wellbeing support- NHS prescriptions, optical care & dental treatment
• A generous holiday allowance- including your birthday off & a wellbeing day!

As well as many more exciting benefits! You can view the full list on our page or Careers website!

Key Responsibilities

• Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
• Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
• Funding Management: Record and process funding applications, including term-time, and stretched funding, liaising with local authorities to ensure timely processing.
• Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
• Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
• Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

About You

Essential Qualities:

• Experience in administrative roles, preferably within a childcare setting.
• Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
• Uphold professionalism with a commitment to handling confidential information sensitively.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
• Excellent communication skills, both verbal and written.
• Ability to manage a varied workload, prioritise tasks, and meet deadlines.
• Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.

Qualifications

GCSE Grade C or Level 4 or above or equivalent.

Important Safeguarding Information
Because this role involves regulated activity with children, all candidates must:

• Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service. If you don't yet have one, you'll need to cover the cost.
• Be eligible to work in regulated roles- not on the Children's Barred List.
• Successfully complete background and reference checks.

At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.

Excited to make a difference? Take the next step in your career and join Tops Day Nurseries

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