Site Administrator

On-site in Springburn·Added 8 days ago (last checked 10 Nov)

Suntory Global Spirits

10 open roles

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Our summary

Work mode: On-site, Springburn
Closing date: Apply by Friday 20 November

Skills

Requirements

What we're looking for

Previous experience in an administrative, office support or business coordination role.
Strong organisational and time-management skills, with the ability to prioritise multiple tasks.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Excellent communication and interpersonal skills, with the confidence to engage with colleagues at all levels.
High attention to detail and commitment to accuracy.
A proactive, flexible and solutions-focused approach, with the ability to work independently.
Professionalism, discretion and the ability to handle confidential information appropriately.
A collaborative mindset and willingness to support different departments and business needs.

Nice to have

Experience using purchasing, procurement or enterprise business systems such as Buywise or IBM.
Previous experience working in a manufacturing, production or operational environment.
Understanding of purchase orders, supplier administration and invoice processing.
Experience coordinating corporate visits, meetings, employee events or workplace services.

The role

This is an exciting opportunity to join the Springburn Bottling team in a varied and influential role at the heart of our operations.

As Site Administrator, you will work closely with colleagues across multiple departments, supporting essential business activities, improving administrative processes and helping our site operate efficiently.

No two days will be the same. From supporting business systems and purchasing activities to coordinating VIP visits, employee events and site services, you will have the opportunity to make a real difference.

We are looking for someone who enjoys taking ownership, building relationships and finding better ways of working. You will be encouraged to bring fresh ideas, develop your skills and contribute to a positive, collaborative workplace culture.

What you'll do

Business Systems: Provide administrative support for Buywise and IBM systems, including purchasing processes, orders and supplier queries.
Procurement Administration: Coordinate purchase requisitions, track deliveries, maintain accurate records and support cost control.
Site Supplies: Manage ordering, stock levels and replenishment of stationery, consumables, hospitality supplies and general office materials.
Mail & Courier Services: Coordinate incoming and outgoing mail, parcel deliveries and courier arrangements.
VIP Visits & Tours: Organise and professionally host senior leadership visits, VIP guests and site tours, ensuring an excellent visitor experience.
Staff Shop: Provide administrative and operational cover, supporting transactions, stock management and continuity of service.
Meetings & Facilities: Coordinate meeting rooms, catering, refreshments, site events and general facilities administration.
Employee Engagement: Support Town Halls, employee recognition awards, Ambassador Groups and other site engagement activities.
General Administration: Provide flexible administrative support to the Site Leadership Team and operational departments, including reports, presentations and documentation.
Continuous Improvement: Identify opportunities to simplify processes, improve efficiency, reduce costs and enhance administrative services.

The Ideal Candidate

We are looking for a proactive, organised and approachable individual who enjoys variety, takes pride in delivering excellent service and is motivated by making things better.

Someone who demonstrates Suntory's behaviours of Better Together, Yatte Minahare, Gemba Focused and Future Oriented will thrive in this role.

The position offers an opportunity to build strong relationships across the business, develop new capabilities and make a visible contribution to the success of the Springburn site.