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Strata Group4d ago
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138,000+ live jobsTravel Planner Specialist
Hybrid in Coventry·Full-time·Added 2 months ago (last checked 8 Oct)
Strata Group
17 open roles
Requirements
What we're looking for
Previous experience in a similar travel planning role within the events industry.
Experience with disclosed agent practices / Tour Operators’ Margin Scheme (TOMS)
Ability to be reactive and multitask, handling multiple requirements and stakeholders
Excellent reporting and record-keeping skills
Strong commercial acumen, budget management capabilities, and accurate financial reporting
Excellent IT skills, including intermediate-level Microsoft Office proficiency; advanced Excel is preferable
A confident and persuasive communicator, able to work productively with team members and peers
Positive, highly organised, and naturally detail-oriented
A strong overarching client-service ethic
Pay & benefits
What you'll get
25 days annual leave, plus usual Bank Holidays
Birthday day off
Private Health Insurance*
Workplace pension scheme
Death in service scheme
Cycle to work scheme
Hybrid working arrangement
Regular social events
*Upon successful completion of a 6-month probation period
The role
The Travel Planner Specialist designs and coordinates tailored travel and event arrangements, managing logistics, suppliers, budgets, and client communication to deliver seamless, high-quality travel experiences from planning through execution.
What you'll do
Liaising with travel suppliers and key client contacts
Managing delegates, including post-event reporting
Managing event registrations
Preparing event reports for clients and the production team
Creating joining instructions (distributed via the registration system)
Creating and testing email communications, joining instructions, invitations, etc. and monitoring event registration inboxes and actioning responses
Responding to ad hoc client press requests/enquiries, manning event hotlines, and answering queries
Collating and updating detailed registration reports for clients
Preparing all on-site event reports
Creating rooming lists, flight manifests, transfer manifests, etc.
How you'll work
Location: London and Midlands - Hybrid (plus travel as required)
Job Title
Job Title: Travel Planner Specialist
Data management and reporting
Managing and maintaining event registration websites
Producing and distributing communications such as invitations, joining instructions, and personalised itineraries
Preparing welcome pack materials
Managing ground transport, including airport and VIP transfers
Managing accommodation
UK-based venue sourcing, negotiation, and contracts
Managing budgets, payments, POs and invoicing
·Creating budgets and handling invoicing
The successful candidate must be able to demonstrate the below experience:
About Strata Group
In their own words
About the company & team
We are Strata!
Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.
As a people-first business, we encourage ambition, support and reward. We're always listening and open to your ideas, just as we do with our clients.
Our name? It's Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.
Additional information
We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:
A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.
A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best brand experiences.
A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.
A win for you
Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.
A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.
At Strata, people are at the heart of who we are.
We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings.
We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive.
We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs.
Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future.
At Strata, we are proud to be a Disability Confident employer, committed to creating an inclusive and accessible workplace where everyone can thrive. We actively promote equal opportunities and support individuals with disabilities throughout their careers. As part of our recruitment process, we encourage candidates to let us know if they require any reasonable adjustments - our team is committed to ensuring a fair, supportive, and inclusive experience from application through to employment.
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