Data Protection Co-Ordinator

Job Title: Data Protection Coordinator
Location: Warrington
Salary: £30,000 per annum + benefits
Contract Type: Permanent
Hours: Full time, 37.5 hours, Monday - Friday

Act as administrative support to the DPO and Data Protection function. Undertake specific tasks including processing of Subject Access Requests (SARs), records requests, conduct records transfers and keep documentation, including ROPA's, DPIA's and SAR trackers up to date.

Main duties and responsibilities

Manage Data Protection mailboxes and respond to enquiries from clients, staff and all relevant stakeholders.

Process SARs, records requests and data transfers.

Complete general administrative tasks, including keeping organisation Data Protection documentation up to date.

Collaborate with all departments and colleagues on data protection matters.

Keep up to date with legal and industry changes and undertake training as required.

Prioritise workload and work flexibly, responding to business needs.

Knowledge, skills and expertise

Proficient in using Microsoft applications and experience of working with specialist or industry-specific systems and applications.

Experience in healthcare or working with medical records is desirable.

Ability to complete tasks to deadlines and communicate progress.

Ability to prioritise and manage time effectively.

Strong attention to detail.

Proficient in undertaking document checks/ audits.

Key Performance Indicators

Work is prioritised effectively.

All requests/ queries subject to legislative provision are responded to within required timeframes.

Support is provided to all business functions.

Tasks delegated by DPO UK are completed.

What we can offer to you

25 Days Annual Leave + Bank Holidays

Buy and Sell Holiday Scheme

Life Assurance

Pension Scheme

Health Cash Plan

Volunteer Days

YuLife Employee Benefits Platform

Save As You Earn Scheme

Eye Test Vouchers

Flu Vaccination Scheme

Cycle to work scheme

Clinical Training Academy

Paid CPD Days

Professional Registration Fees Paid

RAVE Awards

Employee Assistance Programme

Right to Request Flexible Working From Day 1

About Us

Optima Health is the UK's largest provider of Occupational Health and wellbeing services, supporting organisations across both the public and private sectors. With a heritage dating back to 1947, we have been helping employers create healthier, high-performing workplaces for generations, and we continue to evolve with innovative, practical solutions that make a real difference.

At the heart of our story are our people. We bring together like-minded professionals who are passionate about improving workplace health and wellbeing and delivering meaningful support to the organisations we work with across the UK.

When you join Optima Health, you become part of something bigger. We invest in our people/you through structured induction, ongoing training and tailored career development, helping you build the skills and experience to grow your career.

Together, we live our values:

One Team - There are no barriers in our business. We trust each other and work together as one team to deliver what our clients need. We all have a part to play in our future, and everyone's contribution is important and valued.

Doing the Right Thing - We operate to the highest standards. Success is underpinned by honesty and integrity, and by doing what we say we will do. We care about the impact of our work on our people, our clients, their employees, society, and the world we live in. Caring for our colleagues' wellbeing and respecting their time, energy and balance is fundamental to this value.

Shaping Tomorrow - We are always looking for ways to improve and innovate. We train, support and empower future leaders, invest in market-leading propositions and use technology to advance service and clinical outcomes. We evolve how we work - embracing smater, more flexible approaches that help our people thrive both professionally and personally.