Technical Administrator

Technical Administrator 6 month contract 37 hours per week based in Barrow-in-Furness, Inside IR35, £13.45 per hour

A Technical Administrator is required to work for BAE Systems in an exciting role within their Submarines Sector based in Barrow-in-Furness. The jobholder will be required to administer data by prioritising, producing, maintaining documentation and other correspondence. You will typically have experience working in a clerical/administration environment.

Duties will involve

• Undertaking a range of clerical and administrative duties within a department to ensure the smooth running of the department.
• Processing documents and information received from a range of sources and managing the data within company systems.
• Collating and extracting data and producing routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
• Identifying and undertaking initial investigation into discrepancies and shortages relating to products or services, this could involve statistical information, document control or physical stock control.
• Dealing with internal stakeholders, customers and suppliers and exchange information in order to clarify a situation, e.g. placing orders, arranging appointments, deliveries, etc.
• Obtaining and verifying data including carrying out checks and obtaining authorisation for finalising documents.
• Maintenance and storage of technical documentation, keeping filing systems up-to-date to ensure traceability so that information can be readily retrieved.
• Having a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and proactively facilitate any health and safety actions in support of a compliant office environment.
• Having a clear understanding of relevant document management systems ensuring that all quality standards are met.

Knowledge:

• Some experience of providing an administrative service.
• Experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
• An understanding of how to deal with Confidential Information and how to store appropriately.
• Basic knowledge of a range of work routines, procedures and systems across a discipline.
• An understanding of how the function collectively works together in order to meet its objectives and the key Stakeholders involved.

Key Skills
Skills:

• Basic administrative skills:
• ability to process and manipulate data and format to meet customer requirements,
• utilise relevant management systems, ensuring the data is safely recorded and stored,
• take actions at meetings and or attend and participate when required.
• Good working knowledge of Microsoft Office.
• A basic working knowledge of relevant Company IT Systems.
• Experience of using digital communication mediums.
• Ability to adopt a proactive approach to problem solving with support.
• Good planning and organisational skills SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills.
• Able to effectively communication information in a logical and concise way that is appropriate to all internal and external stakeholders.

Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control