Facilities Management Co-Ordinator

We encourage you to apply if you believe you meet our essential criteria, but we're also keen to discover if you have:

1. Familiarity with CAFM / Asset Software
2. Understanding of legal compliance tasks

Salary: £28,600-£31,327

As our Facilities Management Co Ordinator, your total reward package will be up to £40,524 annually, which includes:

• £28,600 base pay
• An outstanding Civil Service pension, with an average employer contribution of 28.97%
• Annual Leave starting at 27.5 days (plus Bank Holidays) rising to 32.5 days (plus Bank Holidays) after 5 years and option to buy or sell up to 5 days per year of annual leave

We're looking for an exceptional Facilities Management Co Ordinator to help us make a difference to our planet.

• Scheduling Planned Preventative Maintenance (PPM), reactive maintenance and minor works to support and maintain statutory compliance obligations for Hard FM services for both Exeter HQ and Frontline sites
• Scheduling Grounds Maintenance - supporting sites across the UK
• Support the day to day management of cleaning, waste, MFD Printers, mobile telephony contracts and suppliers across Exeter HQ and Frontline sites
• Support the management of the Catering, vending & staff shop at Exeter HQ
• Reviewing, updating, recording works on internal systems such as CAFM (Computer Aided Facility Management) Asset system
• Reviewing and progressing work requests and orders, and subcontractor quotes for approval
• RAMS review and liaison with technical team for approval
• Purchase Orders - raising, progressing and receipting POs
• Invoices - approval and processing for payment
• Stakeholder and contractor / subcontractor liaison for attendance, work requirements etc - complex and varied for frontline sites
• Internal property team liaison with estates, technical and FM team
• Reviewing and updating the FM Manuals
• Identify, consult and advise on changes to administrative working practices in the wider Property Team to enhance service delivery and reduce Corporate risk.

As our Facilities Management Co Ordinator, the job may be suitable for hybrid working, which is where an employee works part of the week in the office and part of the week from home. This is a voluntary, non-contractual arrangement and the location advertised will be your contractual place of work.

Our opportunity is full time, 37 hours per week, based in Exeter HQ. Our people are at the heart of what we do and we'll do our best to agree a working pattern that works for everyone.

Location: Exeter HQ Met Office

Reference number: 1469

Contract: Permanent - Full Time

Hours per week: 37

From science to technology, from meteorology to management, and from planning to communication, our expertise helps us stand out as the authority on weather accuracy and climate prediction. We help individuals, industries and government to make better decisions to stay safe and thrive. This is the Met Office. This is who we are.

• We're a force for good - focusing on our environmental and social impact
• We're experts by nature - always learning and developing to do things better
• We live and breathe it - putting our purpose at the heart of decision-making
• We're better together - understanding partnerships and inclusivity make us greater
• We keep evolving - pushing boundaries to make tomorrow better for our customers

You will assist the Facilities Manager in managing all facilities management related activities to ensure that workplaces and the environment remain suitable for all occupants to stay safe and thrive. You will support all aspects of day-to day hard and soft facilities management services, including contract and supplier management, in addition to the planning and delivery of an extensive maintenance/minor works programme acting as the key customer interface

Our work is life-changing, often life-saving and always life-enhancing. The Met Office is Great Place to Work UK certified. We are also featured on their 'Best Workplaces in Tech' 2023, 2024 and 2025 lists, as well as their '54 Best Workplaces for Women' 2023 list.

1. Experience of working in a role with varying FM compliance responsibilities.
2. Excellent organisational skills along with customer & relationship management skills
3. Experience of corporate financial and procurement processes including identification of cost reduction / efficiency programmes.
4. Possess or working towards Associate level membership of relevant professional body e.g. IWFM Level 2/ 3 as a minimum.

We welcome applications that use AI tools for support in drafting or refining, as long as they accurately reflect your own skills and experience. All hiring decisions at the Met Office are made by people, not AI. For more details, visit our approach to recruitment.

If you have any questions or would like to discuss this opportunity further, please contact us at careers@metoffice.gov.uk.

If you're considering applying and need support to do so, please get in touch. You can request adjustments either within your application or by contacting us. Should you be offered an interview, please be aware there may be a selection exercise which could include a presentation, written test or a scenario-based activity. You can select in your application to be considered under the Disability Confident Scheme. To be invited to interview/assessment under this scheme, your application must meet the essential criteria for the role.

We understand that great minds don't always think alike and as an equal opportunities employer we welcome applications from those with all protected characteristics. We recruit on merit, fairness, and open competition in line with the Civil Service Code.

We can only accept applications from those eligible to live and work in the UK - please refer to GOV.UK for information. We require Security clearance, for which you need to have resided in the UK for at least 3 of the last 5 years to be eligible, 2 of these years must be immediately preceding the point of your application.

If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact us at: careers@metoffice.gov.uk If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission at: info@csc.gov.uk