Company Secretarial Administrator, Real Estate

• Degree qualified in business management, financial services or a related field.

• Active progression towards a relevant professional qualification in governance, company secretarial practice, fund administration, law, accounting or a related discipline.

• Chartered Governance Institute qualification would be advantageous.

Work Level: Experienced Colleague

Location: London

We're dedicated to supporting your wellbeing and helping you thrive, both at work and beyond. Our benefits are designed to help you balance your professional and personal life, and financially plan for the future. Our UK benefits include:

• A valuable pension scheme of up to 18% (13% made up of employer contributions and 5% employee contributions).
• Access to our Share Save and Share Incentive Plan, alongside financial wellbeing and support services to help give you real confidence to put your money to work.
• Enjoy 38 days annual leave (including bank holidays), with the opportunity to purchase up to five extra days. Our Time Off When You Need It policy gives you the flexibility - to balance work and personal commitments.
• Our market-leading Inspiring Families policy includes comprehensive support and paid parental leave covering maternity, adoption, surrogacy, and paternity leave - because supporting families is an important part of our inclusive culture.
• Health & Protection cover includes Private Healthcare, Critical Illness cover and Life Assurance for you, with additional family options - for peace of mind.

To explore more about life at M&G and our full benefits offering, visit Life at M&G

At M&G we strive to have a diverse workforce and an inclusive culture, underpinned by our policies and employee-led networks that offer networking, support and development opportunities for the diverse communities our colleagues represent. We welcome applications from people of all backgrounds - across gender, ethnicity, age, disability, sexual orientation and more - including neurodivergent individuals, career returners and those with military service experience.

M&G is proud to be Level 3: Disability Confident Leader under the UK Government Disability Confident employer scheme, and we welcome applications from candidates with disabilities and long-term health conditions. If you would like to participate in the initiative, you will have the opportunity to indicate this on your application.

We are committed to providing an inclusive recruitment process. All candidates have the opportunity to request reasonable adjustments when applying. If you need any additional support at any stage, please contact us at: careers@mandg.com

At M&G, our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.

Through telling it like it is, owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and offer workplace adjustments to ensure you have the support you need to succeed in your role.

The Assistant Company Secretary, Real Estate supports the day-to-day governance and administration of real estate fund and corporate structures, including limited partnerships, general partners, holding companies and special purpose vehicles.

Working under the direction of a portfolio owner, the role supports board processes, corporate compliance, transaction activity and structure administration, ensuring that governance obligations are met and administrative matters are progressed efficiently. The role provides a strong development opportunity for individuals seeking to broaden their experience across governance, fund administration and real estate transactions.

This role would particularly suit individuals with experience gained within a fund administrator, corporate services provider or similar financial services environment supporting private equity, private debt, real estate or other alternative investment structures. Candidates may have experience administering limited partnerships, general partners, holding companies and SPVs and be seeking an opportunity to broaden their exposure to governance, transactions and stakeholder management within a real estate investment environment.

• Support the board meeting process for allocated structures.

• Coordinate meeting logistics, board materials, governance documentation and action tracking.

• Prepare first drafts of minutes, written resolutions and associated governance records.

• Maintain corporate calendars, governance registers and action logs.

• Support the day-to-day administration of real estate fund and corporate structures from a Company Secretarial perspective.

• Maintain statutory records, governance records and entity information across relevant systems.

• Support routine regulatory and statutory filing requirements.

• Monitor key dates and assist in ensuring governance obligations are met.

• Support acquisitions, disposals, refinancings and other real estate transactions.

• Coordinate governance approvals, signing requirements and related stakeholder actions.

• Support the launch, reorganisation and wind-up of structures.

• Progress agreed governance and administration activities arising from transactions and projects.

• Coordinate KYC and due diligence requests.

• Maintain governance records and document management systems.

• Support data remediation and document management initiatives.

• Ensure information remains accurate, complete and appropriately retained.

Successful candidates are likely to demonstrate the following behaviours:

• Take ownership of assigned tasks and drive matters through to completion.

• Communicate proactively, providing regular updates and identifying issues early.

• Be comfortable progressing routine matters independently whilst recognising when guidance or escalation is required.

• Take a practical and solutions-focused approach to problem solving.

• Demonstrate flexibility when priorities change, particularly during periods of transaction activity.

• Show curiosity and a willingness to learn new skills and responsibilities.

• Work collaboratively with colleagues and stakeholders whilst remaining accountable for individual deliverables.

• Be receptive to guidance and direction while maintaining a proactive mindset.

We recognise that strong candidates may not meet every requirement listed in this job description. If your experience is broadly aligned and you can demonstrate the behaviours, aptitude and willingness to learn required, we would encourage you to apply.

• Experience within fund administration, corporate services, company secretarial practice or a similar financial services environment is preferable

• Understanding of fund, corporate and partnership structures, including LPs, GPs and SPVs is preferable

• Understanding of governance and board administration processes.

• Strong organisational skills with the ability to manage multiple priorities.

• Strong attention to detail and problem-solving skills.

• Effective written and verbal communication skills.

• Ability to build positive working relationships with internal and external stakeholders.

• Experience using Microsoft 365 and governance or document management systems is preferable.