Background Screening Coordinator

Kainos works with public sector and regulated clients around the world. Completing background screening accurately and on time helps us meet client requirements and deploy our people effectively.

We are looking for a highly organised Background Screening Coordinator (full-time or part-time) to manage checks for candidates and employees from start to finish. This includes BPSS checks in the UK, equivalent checks in other countries and renewals where required.

You will coordinate background screening checks from initiation through to completion, ensuring each case is progressed accurately, promptly and with a positive experience for candidates and employees.

• Own the administration of end-to-end background screening for candidates and employees, including UK BPSS checks and the relevant local equivalent checks in other countries, from initiation through to completion and confirmation.
• Coordinate screening renewals for existing employees where required by client, project or country-specific requirements.
• Maintain clear oversight of all checks, ensuring records, systems and trackers are accurate and up to date.
• Proactively monitor checks in progress, follow up outstanding actions and prevent cases from becoming unnecessarily delayed.
• Work directly with candidates and employees, clearly explaining what they need to do and helping them navigate the process.
• Liaise with screening providers and internal teams to resolve queries, missing information or issues preventing a check from progressing.
• Coordinate the additional AccessNI process for Northern Ireland employees where required.
• Identify checks requiring further action or escalation and raise these promptly with the appropriate People Operations colleague.
• Maintain accurate documentation and records, handling personal information carefully and in line with Kainos processes.
• Provide regular updates and reporting on volumes, progress, outstanding activity, ageing and completion.
• Identify recurring issues and opportunities to simplify the process, reduce delays and improve the candidate and employee journey.

At Kainos, we're problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we're transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.

We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you'll be part of a diverse, ambitious team that celebrates creativity and collaboration.

Ready to make your mark? Join us and be part of something bigger.

You do not need previous background screening, HR or compliance experience as full training will be provided. More important to us is how you organise work, communicate with people and take ownership of getting things completed.

For this role, we are particularly interested in how you demonstrate the following Kainos competencies:

• Personal Performance: you are organised, dependable and able to manage competing priorities while maintaining high standards.
• Development and Accountability: you take ownership of your work, follow through on commitments and raise issues before they become problems.
• Working with Others: you build positive relationships and work collaboratively with candidates, employees, colleagues and external providers.
• Communication and Influence: you communicate clearly and confidently, including when following up on overdue actions.
• Commerciality and Risk: you understand the importance of completing checks accurately and on time and treat personal information with appropriate care.
• Supporting and Delivering the Strategy: you understand how your day-to-day work helps Kainos deploy people effectively to client work.

Our values are the behaviours we expect from each other every day. We expect everyone to be determined in how obstacles are overcome, honest when dealing with others, respectful in how they treat others, creative in finding solutions and cooperative by sharing information, knowledge and experience.