Event Specialist HWS EMEA

Required Qualifications: 

• Strong technical knowledge. Proficient in Microsoft Outlook, MS Word, Excel and PowerPoint. High attention to detail.

• Strong customer service and communication skills (verbal, written), while employing diplomacy with high-level executives and customers within the organization on a global scale.

• Critical thinking and both quantitative and qualitative analytics skills with the ability to use logic and reasoning to identify the strengths/weakness of alternative and differentiated solutions, conclusions or approaches to problem.

• Self-starter, well organized, extremely detail-oriented and an assertive team player, willing to take ownership of responsibilities, and possess a high level of positive energy and drive.

• Excellent time management and organizational skills.

• Ability to manage multiple priorities, work well under pressure and effectively handle concurrent demands to prioritize responsibilities

• Ability to work independently with minimal supervision.

• Absolute discretion and confidentiality regarding sensitive information

Preferred Qualifications:

• Strong negotiation skills in order to maximize value for internal and external stakeholders

Position Summary:

More specifically you will:

• Handle events from conception to planning and execution. This includes participating in the strategic planning process for each event.

• Identify event objectives and construct initial budgets and return on investment measurement. You will handle the selection of vendor sourcing, management and supervision (working alongside the US Special Events & Engagement Team where appropriate).

• Handle budget, track and report expenditures, and reconcile event billing. This will include monitoring timelines for multiple events, including sponsorship deliverables, payment schedules, and communication deadlines.

• Align with Hilton Travel and Entertainment (T&E) policy for event compliance.

• Run tradeshow booth creation and set-ups. This includes constructing event websites and registration sites via Cvent and other vendors.

• Collaborate with Hilton partners on event messaging and promotion as well as working with B2B to execute.

• Review event communication (invitations, emails) for information accuracy and branding/messaging. This includes leading event planning calls throughout the entirety of the event lifecycle.

• Travel for site selections, pre-planning meetings and to handle the event.

• Work within a collaborative culture to share best practices for executing events and takes steps to instill value engagement principles across their team
• Working closely with Sales & Commercial leadership in planning and executing internal and external corporate customer events

Skill Requirements:

• Proven track record in organizing complex events, including logistics and event management

• Be able to coordinate and streamline events and communication with multiple stakeholders across the enterprise, region's and disciplines

• Narrative development and storytelling to key stakeholders & customers

• PowerPoint presentation and video production

• Excellent relationship management and personal communication skills

• Selling, influencing and collaboration skills

Required Qualifications:

• Strong technical knowledge. Proficient in Microsoft Outlook, MS Word, Excel and PowerPoint. High attention to detail.

• Strong customer service and communication skills (verbal, written), while employing diplomacy with high-level executives and customers within the organization on a global scale.

• Critical thinking and both quantitative and qualitative analytics skills with the ability to use logic and reasoning to identify the strengths/weakness of alternative and differentiated solutions, conclusions or approaches to problem.

• Self-starter, well organized, extremely detail-oriented and an assertive team player, willing to take ownership of responsibilities, and possess a high level of positive energy and drive.

• Excellent time management and organizational skills.

• Ability to manage multiple priorities, work well under pressure and effectively handle concurrent demands to prioritize responsibilities

• Ability to work independently with minimal supervision.

• Absolute discretion and confidentiality regarding sensitive information

Preferred Qualifications:

• Strong negotiation skills in order to maximize value for internal and external stakeholders