PFI Contract Administrator (Healthcare)

GRAHAM, are not just one of the UK's leading Total FM providers - we are also a long time trusted partner to a number of Central/Local Government Authorities and Education sectors throughout the UK and ROI. Energised by continued growth, and boasting an annual turnover in excess of £1bn per annum, we're committed to investing in our people and creating the conditions for them to excel. If you are a talented individual with an appetite to succeed, we want you to join our team.

The PFI Contract Administrator provides comprehensive administrative and analytical support to the PFI Team, ensuring the smooth delivery of two major PFI contracts across NHS Lanarkshire and NHS Lothian. Operating on a 32-hour work week, the post holder serves as a central point of contact, ensuring strict compliance, meticulous record-keeping, and efficient partnership working between GRAHAM, the Authority and its PFI partners to enhance the patient, staff, and visitor experience.

Benefits: Up to 36 paid annual leave, Excellent Company Pension, Free Life Assurance-6 times annual salary, Training and Development days, Discounted Private Health Care Scheme, Discounted Gym Membership and BUPA Health Assessments

Location: Wishaw, Scotland
Hours Per Week: Monday to Friday, 09:00am - 15:30pm, 32 hours per week
Job Type: Fixed Term Contract (12 months)

The Administrator shall:

Contract & Document Administration

• Administer all official contractual correspondence, including assisting with contract variations, small works, and associated legal documentation.
• Manage a comprehensive suite of Policies and Procedures, ensuring strict version control is applied at all times.
• Coordinate the Planners with the Helpdesk to help ensure GRAHAM meets all of its strict contractual obligations.

Data & Systems Management

• Maintain and update, Microsoft Excel spreadsheets and performance databases.
• Manage and modernise electronic and paper-based archive library systems to improve administrative efficiency.
• Oversee daily office operations, including the full administration of the PFI team email mailbox.
• Track issue and return of Temporary Repair and Malicious Damage applications.

Meeting Coordination & Governance

• Attend regular Contract Meetings between the GRAHAM and the Authority both inperson and remote.
• Provide full meeting support, including scheduling, room bookings, issuing invitations, and taking accurate minutes for distribution and archiving.

Operational Support & Quality Assurance

• Support the Technical Facilities Manager, Helpdesk, and Lifecycle teams with ad-hoc projects, audits, and investigations.
• Participate directly in built-environment audits of the health centres.
• Act as the primary point of contact for handling internal and external queries.

This job description is intended to give the post holder an appreciation of the role envisaged for the job title and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

This job description is intended