Facilities Coordinator - FTC 18 Months

About the role
The Facilities Coordinator will play a key role in supporting the effective operation and continued development of our Nottingham office, our largest office location.

Working as part of the local facilities team, the role combines hands-on facilities coordination with bringing experience, structure and best practice into the day-to-day service. The postholder will be encouraged to take the lead on agreed areas of activity, introduce well-tested processes and help develop more consistent and effective ways of working across the team.

Alongside day-to-day operations, the role will support supplier and contractor management, workplace moves and changes, service performance reporting and KPI implementation, as well as wider workplace projects and evolving business and operational requirements.

Key responsibilities

• Coordinate day-to-day facilities operations, planned and reactive maintenance and workplace requirements.
• Manage contractor attendance and support effective supplier relationships, monitoring service delivery and following through agreed actions.
• Support workplace moves, space changes and wider workplace improvement projects.
• Carry out workplace inspections and support health & safety, statutory compliance and associated record keeping.
• Help introduce and maintain effective facilities processes, service standards, KPIs and reporting.
• Use service information and feedback to identify recurring issues and opportunities for improvement.
• Maintain accurate facilities, supplier, asset, compliance and purchasing records.
• Support quotations, purchasing, invoice checking and budget monitoring.
• Build effective relationships with colleagues, landlords, managing agents, suppliers and contractors.
• Share practical knowledge and experience with colleagues, helping to strengthen capability and consistency across the team.

Your skills and qualifications

• Good practical experience in facilities, workplace, property or a similar operational environment.
• Experience managing contractors and suppliers and monitoring service delivery.
• Experience introducing or improving facilities processes and ways of working.
• Strong organisational skills with the ability to manage competing priorities and take ownership through to completion.
• Experience supporting workplace moves, projects or service improvements - including small works projects
• Confidence working with KPIs, service data and reporting.
• Good understanding of workplace health & safety and facilities compliance.
• Strong communication and stakeholder-management skills.
• Experience in a single-site, professional services or customer-facing environment.
• Knowledge of planned preventive maintenance, statutory compliance and contractor-management processes.
• Commercial awareness and an understanding of cost control and value for money.
• Confident using Microsoft 365 and relevant facilities, finance or purchasing systems.
• A relevant facilities or building-services qualification would be desirable.

You'll play an important role in making sure our workplace runs smoothly and people receive a consistently great service. It's an opportunity to bring your ideas, take ownership and make a tangible difference to the experience of everyone using the office.

No Recruitment Agents Please!

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We welcome applications from people of all backgrounds and experiences. If you require any adjustments during the recruitment process, please let us know and we will be happy to support you.