Office Administrator & Reception Coordinator

Office Administrator & Reception Coordinator

An exciting opportunity has arisen for an Office Adminstrator & Reception Coordinator to join our team, here at Yorkshire Baker. The purpose of this role is to provide professional front-of-house reception and administrative support to the site. The role is responsible for managing visitors, switchboard calls, office administration, document archiving and scanning, meeting room coordination, and a range of day-to-day activities that help the site operate effectively.

Main duties include (but not limited to)

• Act as the first point of contact for all visitors to site
• Meet visitors at the entrance and escort them to the reception / office area as required
• Maintain visitor records and support compliance with site security procedures
• Manage the site's main telephone switchboard
• Handle general enquiries from customers, suppliers and visitors

• Handle general enquiries from customers, suppliers and visitors.
• Direct incoming calls to the appropriate departments and individuals

• Develop and maintain a simple process for departments to submit records for electronic archiving.

• Coordinate the secure disposal of paper records following successful digitisation and retention requirements
• Provide administrative support to the wider site team
• Identify opportunities to improve administrative processes and document management systems
• Manage stationery stocks and place orders as required

Candidate requirements

• Strong communication skills at all levels
• High attention to detail with an organised approach
• Comptenece in Microsoft Office including Outlook, Word & Excel
• Proven experience within administration, reception or customer service
• Ability to prioritise workload and work autonomsly
• Confident and professional telephone manner
• Experience of document management and record archiving

A full job description is available upon request. Salary to be discussed at interview stage.