PA to Broking Division MD (12-14 mth maternity cover)

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world's rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it's our people that drive success for our clients. To understand more including day-to-day life at Clarksons, visit us at www.clarksons.com

Division Overview

Using our critical mass of knowledge and expertise, we provide a seamless end-to-end broking service throughout the supply chain, applying global knowledge and local insight. Working together we maximise our clients leverage, creating a competitive advantage for their shipping procurement strategies, supported by market-leading strategic and analytical verification and validation. We cut through the complexity of the Specialised Products market delivering on objectives and exceeding them every time. Discover more at www.clarksons.com/broking

Role Summary

We are seeking an experienced PA to provide support to the Managing Director, Specialised Products (one of our broking divisions). This is a busy role in a fast-paced environment, where you will be a true right-hand person to the MD as well as a lynch pin for the wider team, to support them when needed and play a key role in the smooth running of the department. As PA, you will need to be highly organised and prioritise conflicting needs, handle matters expeditiously and proactively, and follow through on tasks to successful completion within deadlines. You will also need to be a strong communicator, able to build and maintain effective working relationships internally and externally with people at all levels.

What you'll be doing
• Work closely with the Managing Director so as to be able to anticipate their needs and help prioritise requests for time and attention from all areas of the business and externally.

• Act as gatekeeper and first point of contact.
• Proactive diary management, coordinating and scheduling meetings, organising meeting rooms, and preparing and circulating agendas.
• Arrange and book travel (including flights, accommodation, visas, itineraries etc).

• Organise events (e.g. client events/entertainment, conferences, away days etc).
• Produce reports and presentations.
• Project work/research as required.

• Handle all routine administrative matters including answering phone calls and dealing with enquiries/escalating where needed, organising couriers, filing and archiving, processing expenses.
• Support the wider team as required within the Department.
• Additional ad hoc duties as required, in order to meet the needs of the business.

What we're looking for
We welcome applications from candidates who share our Company Values and key attributes, as follows:

• Integrity and respect - acting thoughtfully and ethically to do the right thing in accordance with Conduct Rules, and to promote and foster a respectful work environment for all.
• Drive - self-motivation and the desire and commitment to succeed, deliver excellence and make positive change.
• Relationship building - excellent communicator to effectively build strong, long-lasting relationships with colleagues, clients and others.

• Collaboration - working well with others across diverse backgrounds to share information, develop skills and deliver results.
• Resilience - persisting and adapting to changing or difficult situations and adopting a positive and focused approach.
• Smart - problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.

Other requirements
• Strong PA experience essential

• Experience of working within a PA role at senior level
• Experience within a global organisation
• Strong administration skills and highly organised

• Able to work calmly under pressure in a fast-paced environment

• Able to adapt quickly to changes, handle multiple tasks, and prioritise to meet deadlines
• Proactive and self-motivated, able to work well independently as well as within a team

• Strong communication skills, both written and verbal, able to liaise with people at all levels and build effective relationships

• Strong attention to detail with focus on accuracy
• Team player, with a flexible approach
• Able to use initiative and problem solve

• Professional with a good work ethic and flexible approach
• Able to uphold confidentiality and discretion and exercise diplomacy
• Strong MS Offices skills (word, excel, powerpoint)